Guides

Overview What Ovante is and how it fits together Create your account and organization The welcome tour Use the setup guide Set up your calendar page Create and publish your first event Find your way around Free, Pro and Gala Your Pro trial Glossary

Overview Create an event Pick a page style Edit event Write the description Set the date, time and time zone Set the location Design your event page Add a photo gallery The photo library Publish or unpublish an event Who can see and register Pause ticket sales Set capacity The Events page and calendar Duplicate an event Delete an event Embed events on your website Use your own domain Event page traffic

Overview Add a ticket type Set when a ticket is on sale How sales open and close Reorder tickets Schedule a price increase Sell tables and bundles Add an admission ticket Fair market value and what's deductible Require approval for a ticket Create a promo code Ask checkout questions Run a poll at checkout Set the checkout button Ask for a donation at checkout Let guests pay offline Let buyers cover the card fee Set up sponsorship levels What guests see at checkout

Overview Orders, tickets and attendees The Attendees page The Orders page Order statuses Attendee statuses and check-in Add attendees by hand Add a guest to an existing order Change a ticket's name or email Name an unnamed ticket Change a guest's status Set a ticket to Not going or delete it Review requests How paid requests are charged Who changed a status, and when The ticket page your guests get Export your guest list

Overview Connect Stripe Use PayArc instead Fees Refund an order Record a payment made offline Record a payment later Mark a pay-later order as paid Where money shows up Gifts above a ticket's value Tax receipts The Transactions page Saved cards

Overview What hosts do Add a host Share a host's link How host credit works Host settings Show tickets sold by each host Host photos Emails hosts get Invite a host to become a member The Hosting dashboard Top hosts and the leaderboard Hosts on an Interactive page Run an invite-only event

Overview Open Live check-in Scan tickets What each scan result means Search the guest list Check in at several doors When the connection drops Door staff at check-in

Overview How contacts are made The People list A person's page Edit a contact Review: clean-up suggestions Merge contacts, or undo a merge Split a registration off a contact Contact matching settings Households that share a phone Contact fields from checkout questions Import contacts

Overview Every email Ovante sends Customize event emails Personalize an email Email your guests Who an email reaches Send a test Add missing emails Follow up on a sent email Opens, clicks and bounces Choose where replies go Email history Unsubscribes and blocked addresses Member and host emails

Overview Start a membership program Tiers and perks Members-only events and member pricing How members sign in Dues, renewals and failed payments Require approval to join Add a member by hand When members change or cancel Edit your org page The membership card on your org page

Overview Home An event's Overview Analytics What each number means Notifications

Overview Which integration fits Connect Salesforce Match people to Salesforce records Map contact fields Track events as Campaigns Log donations and purchases Bring in past events Read the History tab Reconnect or disconnect Salesforce What Ovante reads in your CRM Connect ChabadOne How ChabadOne sync works Connect Zapier or Make What Ovante sends, and what stays Keep one event out of your CRM

Overview Invite your team Roles and permissions What only the owner can do Accept an invitation Switch organizations Organization settings Your profile and security Plans and billing Upgrade to Pro When Pro ends

Gala add-on

Overview What Gala is What changes when you add Gala How long Gala stays open Gala settings and deadlines Deadlines and reminders Your buyers' order page Gala on the Overview Let people give without attending When Gala closes Gala and your plan

Overview Honorees and the committee Add an honoree Add committee members Import your committee from a spreadsheet Send committee members their links How the committee shows on your page The honorees and committee leaderboard

Overview The sponsor list Add a sponsor Collect a promised payment What sponsors get: the perks table Ask for logos Review logos Track sponsor benefits Hold places for sponsors The sponsor wall Sponsor tables

Overview Set up journal ad types How guests buy ads Record an ad paid by check Review ad files Export the journal

Overview Set up tables Seat your guests Who sits together Seating requests and rules Auto-seat Let AI read seating requests Publish seating Paddle numbers Print place cards, table cards and lists Seating at the door

Overview Set up the appeal Run the live screen The appeal console Enter paddles Let guests pledge from their ticket Pledges Mark a pledge as paid How a pledge becomes money

Reference

How Ovante decides How your data fits together Statuses and terms Limits, fees and plans

Overview Checkout says Sales closed Checkout says Sales not open My event still sells after it started Checkout says Sales paused My event stopped selling early on Free I can't publish another event My new event saved as a draft The member price doesn't show A guest can't use a promo code Apple Pay doesn't show on my domain My attendee count and order count don't match Tickets sold is lower than the orders I see A ticket says "Unnamed ticket"A guest's ticket is under the wrong person Someone paid but has no ticket An approved request says Awaiting payment I can't turn on approval for a ticket Approve is refused A request disappeared Revenue on Home doesn't match Stripe Sponsorship money shows under Donations A refund shows but the guest has no money A gift vanished from my totals A guest didn't get their confirmation A guest got an email greeting someone else Someone unsubscribed but still got my email Replies go to the wrong address My reply-to address won't verify I can't send an email The same person appears twice Review wants to merge a parent and child A contact's name changed by itself My edit keeps getting overwritten A host isn't getting credit Visits look lower than page views I can't add a host A host's photo changed The camera shows a black screen A scan says Not on the guest list Check-in is turned off A door's check-ins aren't showing A member didn't get a sign-in code A saved card asks for its security code A member can't remove a card A membership shows Payment due A teammate can't see money or contacts A removed teammate lost their events Duplicate is missing I saved but nothing changed Some guests see a time zone after the time My gallery or background effect is gone The address isn't showing Salesforce says Reconnect Salesforce made a duplicate record Campaigns aren't created A manual edit didn't reach my CRM Webhook deliveries are failing Guests can't see their table A pledge isn't on the screen A logo looks wrong on the wall I can't change the page style Gala pages are read-only I didn't get the sign-up confirmation email

Help for your people

Overview Find your ticket Save your ticket to your phone Get directions or the online link Change or cancel a ticket What Awaiting approval means Pay for an approved request Find your table Pledge from your ticket Is this email from Ovante?Unsubscribe Text message terms

Overview Your host link Your Hosting dashboard Your photo on the event page

Overview Sign in to your membership Join, change or cancel your tier Your saved cards Your tickets as a member

Build on Ovante

Overview Send events to a webhook Webhook events Payloads Use Zapier or Make

Overview Embed an event Embed your calendar

Sign inWhat's new

HelpTickets and sales

Tickets and sales

Prices, sales windows, bundles and checkout.

Guides

Add a ticket typeA ticket type is one kind of ticket, with its own name, price and quantity. Add one under Sales, Tickets; leave the quantity blank to sell without a limit.Set when a ticket is on saleEach ticket has its own sales window. Turn on Sales start, Sales end or both in the ticket's Sales window card; a ticket with no end keeps selling after the event starts.Reorder ticketsDrag tickets and bundles into the order you want in Reorder tickets. The event page and checkout list them in that order.Schedule a price increaseAdd price increases to a ticket and its price goes up by itself at each time you set. Checkout charges the new price the moment it's due.Sell tables and bundlesA bundle sells several tickets as one item at one price, such as a table of 10 or a couple's package. Every seat in it counts toward capacity and gets its own holder.Add an admission ticketAn Interactive page sells one ticket, the admission. Add it with Add admission on the Tickets page; it always comes first.Require approval for a ticketTurn on Require approval on a ticket type and every order holding it waits for you to approve or decline. Paid requests hold the card instead of charging it.

Create a promo codeA promo code takes a percentage or a fixed amount off, once per order or on each ticket. Set a maximum number of uses if you want one.Ask checkout questionsAdd questions to checkout on the Questions page, asked once per order or for each ticket. Make them required, save answers to contacts, or show one only after a certain answer.

Run a poll at checkoutA poll is a question with set answers that guests vote on at checkout. Results show live on the event's Overview, never to guests.

Set the checkout buttonPick the button's words, such as Get Tickets or RSVP, and whether it shows a price: a picked ticket's, or the cheapest one on sale.Ask for a donation at checkoutTurn on the donation screen on the Donations page and checkout offers guests an optional gift, with suggested amounts you set and a custom amount.Let guests pay offlineAdd ways to pay besides card, such as check, Zelle or bank transfer, with instructions. The guest's order holds its tickets until you mark it paid.

Let buyers cover the card feeLet card buyers add a percentage to their order to cover processing. What they add is recorded as a gift of its own.

Set up sponsorship levelsAdd sponsorship levels on the Sponsors page, with a price, seats and a perks table. Every page style lists them; only an Interactive page can sell one at checkout.

How it works

How sales open and closeCheckout sells while at least one ticket is in its sales window and not sold out, the event isn't paused or full, and Free's attendee cap isn't reached. The button names whatever stopped it.Fair market value and what's deductibleFair market value is what a buyer gets for a ticket, like the dinner. Anything paid above it is a gift, which receipts show as tax deductible once your org says it's a 501(c)(3).What guests see at checkoutCheckout runs in a few steps over your event page: tickets, Your info, an optional donation, then the summary and payment, ending on a confirmation screen with your message.