Help

Print place cards, table cards and lists

Print badges, place cards, escort cards, table numbers and paddle cards as one PDF. The preview is drawn by the same code as the PDF, so what you see is what prints.

GalaOwner · Admin · Manager
On this page

Everything printed for the night comes from one place. Pick a card, pick who it's for, check the preview, and download a PDF ready for your printer. The preview is painted from the same layout and the same font as the PDF, so the sheet you check is the sheet that prints.

Print cards

  1. 1
    In the event, open Guests → Seating and click Print.
  2. 2
    Pick a Template. The menu shows each one's size and how many fit on a sheet.
  3. 3
    Pick who to Print for: everyone (or every table), One table, or New since the last print.
  4. 4
    For cards per guest, pick a Sort: By name or By table.
  5. 5
    Turn on Sponsor ribbon to print each sponsor's sponsorship level on their card.
  6. 6
    Check the preview of the first sheet.
  7. 7
    Click Download PDF. Ovante remembers this run for New since the last print.

Before printing on card stock, click Print test sheet. It draws the card outlines, so you can line up your printer on plain paper first.

The templates

TemplateWhat's on it
BadgesThe event name and date, the guest's first name large, last name, company, table and paddle, the check-in QR code, and the sponsor ribbon
Place cardsFolded tent cards: the event name, the sponsorship level, the guest's name, table and paddle
Escort cardsThe guest's name, company, level and paddle, with their table number large
Table numbersFolded cards, one per table: "Table", the number, and the table's name
Paddle cardsThe paddle number as large as it fits, with the guest's name

Folded cards print their top half upside down, so both sides read right way up once folded. Long names shrink to fit, then end in "…".

Who gets left off

  • Escort cards skip guests without a table, and paddle cards skip guests without a paddle number. The dialog says how many.
  • An unnamed seat prints "Guest of" its buyer.

The caterer list

On Seating, click Export for caterer. Pick the checkout questions to include (questions about food start ticked) and download a CSV with every guest by table.

Good to know

  • Cards use the app's own typeface, not your event's title font.
  • Company comes from each guest's contact.
  • Printing and the caterer list still work after Gala closes.
Was this helpful?
Updated Oct 25, 2026

Related

Paddle numbersGive every guest a paddle number in one step, by table or by name. Numbers print on badges, place cards, escort cards and paddle cards, and paddle entry looks guests up by them.Publish seatingPublish to show each guest their table on their ticket, either right away or only once they check in. Email the Your table message, and later reach only guests whose table moved.Set up tablesAdd your tables in bulk in the seating editor, then give each one a number, seats, a name, a zone, notes, or a lock that keeps auto-seat away from it.Export the journalPut the approved ads in page order, then download a ZIP for your designer: every ad as a file, in order, plus a CSV. Typed ads are drawn by the same code as the preview.
PreviousPaddle numbersNextSeating at the door