Help

Export the journal

Put the approved ads in page order, then download a ZIP for your designer: every ad as a file, in order, plus a CSV. Typed ads are drawn by the same code as the preview.

GalaOwner · Admin · Manager
On this page

When the ads are in, the journal export hands your designer or printer everything they lay the book out from: every approved ad as its own file, numbered in page order, and a spreadsheet listing them. A typed ad is drawn by the same code that draws its preview in Ovante, so the file you approved is the file the printer gets.

Set the page order

  1. 1
    In the event, open Fundraising → Journal.
  2. 2
    Scroll to Page order. Approved ads are grouped by placement, in book order: covers first, then gold and silver pages, full, half and quarter pages, greetings, and the back cover.
  3. 3
    Drag an ad by its handle to move it within its group.
  4. 4
    To sort every group at once, click Sort and pick Sort by name or Sort by honoree.

Each move saves at once. Only approved ads appear here.

Export

  1. 1
    In Page order, click Export. The button counts the files as it works.
  2. 2
    Your browser downloads a ZIP named after the event.

What's in the ZIP

FileWhat it is
One file per approved ad, numbered in page orderUploaded artwork as the buyer sent it. A typed ad drawn as a print-resolution image at its trim size.
journal.csvOne row per ad: its order, placement, size, buyer, listing, honoree, message and file name

File names start with the page number, so they sort in book order in any folder.

If a file is missing

If an uploaded file can't be downloaded, Ovante still exports the rest and tells you which ads are missing. Those ads stay in journal.csv with no file name. Open them on the Journal page to replace the artwork, then export again.

Good to know

  • The export is a set of files to lay out from, not a finished print file. Your designer still sets up bleed and color for the printer.
  • Export works after Gala closes. Reordering doesn't.
  • Ads in Submitted or Changes requested aren't in the export until you approve them.
Was this helpful?
Updated Oct 25, 2026

Related

Review ad filesBuyers send their ad from their order page. Approve it to put it in the journal, or request changes with a note they get by email. You can also type or upload it for them.Set up journal ad typesAdd the ad sizes your journal sells, with a placement, a price, a trim size, what buyers send and how many you'll sell. They go on sale on your event page.When Gala closesAfter Gala closes, everything it recorded stays readable and exportable, but nothing can change, nothing new sells through it, and the Pro features it gave the event end.Print place cards, table cards and listsPrint badges, place cards, escort cards, table numbers and paddle cards as one PDF. The preview is drawn by the same code as the PDF, so what you see is what prints.
PreviousReview ad files