Gala settings and deadlines
Settings → Gala shows how long Gala is open, holds the three deadlines your buyers work to, and links to each Gala page in the event menu.
GalaOwner · Admin · Manager
Settings → Gala is where you set the dates your sponsors, ad buyers and table buyers have to send what they owe. It also shows how long Gala stays open, and where each Gala page sits in the event menu.
Before you start
- Your role needs to be able to edit the event.
- On an event without Gala, this page is the preview with Talk to us. See What Gala is.
Set the deadlines
There are three, each a date and a time in the event's time zone:
| Deadline | What it's for |
|---|---|
| Sponsor logos | Sponsors whose level includes a logo upload it by then. |
| Journal ads | Ad buyers send their artwork or text by then. |
| Guest names | Buyers name the unnamed seats on their order by then. |
- 1In the event, open Settings → Gala.
- 2In the Deadlines card, click Set deadline beside the one you want.
- 3Pick the date and the time.
- 4To take a deadline away, click the X beside it.
- 5Click Save. A Deadlines saved toast confirms it.
What a deadline does
- Buyers see it on their order page, beside each thing they owe.
- After it passes, buyers can't change that kind of item from their order page. You still can, from the Gala pages.
- Ovante emails each buyer who still owes something 14, 7 and 2 days before it. See Deadlines and reminders.
- With no Guest names deadline, buyers can name guests until the event starts.
Each Gala page shows its own deadline at the top, with Change or Set one to come back here.
Gala's pages
The Gala's pages card lists each page and the section it's in:
- Sponsors, Journal and Appeal, in Fundraising.
- Seating, in Guests.
Good to know
- Once Gala closes, this page shows the deadlines as they were and nothing can be changed.
- Deadlines are separate from Gala's own window, which Ovante sets from your event's dates.
- When
- A Gala deadline is 14, 7 and 2 days away
- Then
- Ovante emails each order that still owes something for it (a sponsor logo, a journal ad or guest names), once per reminder, listing every open task with a link to the order page.
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Related
Deadlines and remindersOvante emails each buyer who still owes a logo, an ad or guest names ahead of each deadline, once per reminder. Remind all and Request changes email on demand.Your buyers' order pageA sponsor, table or ad buyer finishes what they owe from their order link: upload a logo, name their guests, send their ad. The link is the key, so nobody signs in.How long Gala stays openGala opens when Ovante turns it on and stays open until some weeks after your event ends, never longer than a set time from the unlock. Then every Gala page turns read-only.What Gala isGala is an upgrade for one event, paid once, that adds sponsors, journal ads, seating and a live appeal. Get it with Talk to us on Settings → Gala.